General Information

PAYMENT INFORMATION
Please, all payments must be in US dollars (USD) only.
DEPOSIT: Please submit a minimum $350 deposit per camper with the registration form.
BALANCE PAYMENTS: Please pay the remainder of balance due by MAY 15TH.
CREDIT CARD PAYMENTS: VISA or MASTERCARD may be used to for deposit payments up to $350. Camp WeHaKee asks that payments beyond the $350 deposit be paid by check, e-check or bank-wire transfer. Help us put your money into program, not credit card fees!
ONLINE PAYMENTS: Payments may be made using our online service. The deposit can be made using VISA or MASTERCARD. Larger payments can be made online via e-check. Please contact the Administrative Office for details.
BANK WIRE TRANSFERS: Payments (in USD) can be made in any amount via bank wire transfer. Please contact the Administrative Office for details.

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CANCELLATIONS and REFUNDS
NOTIFICATION: Please notify the Camp WeHaKee Administrative Offices immediately of any cancellations.
FULL REFUND: Camp WeHaKee will immediately refund the full amount if a camper cannot be placed in the programs or dates of her choice.
CANCELLATIONS PRIOR TO MAY 1ST: A refund minus the deposit will be given. ALL REFUNDS ARE MADE IN CHECK FORM (NO CREDIT CARD CREDITS/CHARGE BACKS) AT THE END OF THE SUMMER SEASON.
CANCELLATIONS AFTER MAY 1ST: Camp WeHaKee retains the right to withhold all fees.
BEHAVIORAL & OTHER ISSUES: Camp WeHaKee will not refund fees if a camper leaves camp early due to homesicknessor behavioral/disciplinary issues.
PARENT INITIATED DEPARTURES: Camp WeHaKee will not refund fees if a camper leaves camp early due to a parent initiated request.
ILLNESS/INJURY BEFORE ARRIVAL: Camp WeHaKee will refund the balance of fees paid if camper does not attend camp due to illness, injury or other circumstances approved by the Co-Directors.
ILLNESS/INJURY WHILE ATTENDING CAMP: Camp WeHaKee will refund a prorated portion of the fees paid (not including the $350 deposit) if the camper departs due to illness, injury or other circumstances approved by the Co-Directors.
If registration is contingent upon financial aid, all monies paid, including deposits will be refunded immediately if sufficient financial assistance is not offered or available.

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REGISTRATION TERMS
Applications are accepted and places held only when the deposit of $350 is enclosed with the registration form and activity form. This fee applies directly to the balance of tuition. Upon receipt of registration form and deposit, we will send you confirmation information including an itemized account of anticipated expenses along with other helpful information.

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BEDDING
$50 for 2 weeks; $75 for 4 weeks; $95 for 6 weeks (for Internationals only, please). Bedding includes sleeping bag, pillow, pillow case, sheets, towel and wash cloth. Please pay this fee with registration fee payments.

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LAUNDRY
Optional laundry service is available and is provided on a weekly basis. The fee is $35 for two-week campers, $60 for 4 week campers and $85 for 6 week campers. Please pay this fee with registration fee payments.

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CABIN REQUESTS
Requests for one friend as a cabin mate can be indicated on the Registration Form. Requests made after submitting the Registration Form should be done in writing at least 30 days prior to the camper's arrival. Camper requested must be the same age or grade. All efforts will be made to honor cabin mate requests, but they cannot be guaranteed.
PLEASE NOTE - Requests to place larger groups of friends together are not possible as this can create an uncomfortable or challenging situation for other individual campers within the cabin.

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TRANSPORTATION

ARRIVING & DEPARTING BY CAR
OPENING DAY
• Please bring your daughter to camp between 4:00pm and 5:00pm.

CLOSING DAY
• Please pick up your daughter between 10:00am and 11:00am.
• If you are unable to arrive during the times listed, please contact camp immediately.
• When you arrive at camp, Camp WeHaKee staff will greet you and instruct you where to safely park.
• Click HERE for directions to Camp WeHaKee or contact us anytime!

USING THE ‘MINNEAPOLIS’ BUS
(TO/FROM ST. PAUL/MINNEAPOLIS INTERNATIONAL AIRPORT - MSP)
• Bus transportation must be reserved through the Camp WeHaKee Office, prior to departure. Cost is $140/one-way or $280/round trip.

FOR THOSE FLYING and USING THE ‘MINNEAPOLIS’ BUS

OPENING DAY
• PLEASE SCHEDULE FLIGHTS TO ARRIVE AT MSP BETWEEN 11:00 AM AND 3:00 PM CDT ON OPENING DAY.
• Camp WeHaKee staff will meet campers at their gates, provide assistance at baggage claim and escort campers to the van pick-up point.
• We cannot guarantee escort and transportation services to those scheduled on flights NOT WITHIN THIS TIMEFRAME.   If you cannot secure a flight arrival within this timeframe, please contact the Camp WeHaKee Administrative Office for assistance BEFORE booking the flight.
• If flights are delayed or cancelled, we will do our best to ensure those campers receive proper supervision and transportation when they do arrive at MSP.

CLOSING DAY
• PLEASE SCHEDULE FLIGHTS TO DEPART MSP BETWEEN 1:00 PM AND 4:00 PM CDT ON CLOSING DAY.
• Camp WeHaKee staff will assist campers checking in and escort campers to their gates.
• We cannot guarantee escort and transportation services to those scheduled on flights NOT WITHIN THIS TIMEFRAME.   If you cannot secure a flight arrival within this timeframe, please contact the Camp WeHaKee Administrative Office for assistance BEFORE booking the flight.
• If flights are delayed or cancelled, we will do our best to ensure those campers receive proper supervision until their flight departs MSP.

NOT FLYING, but USING THE ‘MINNEAPOLIS’ BUS

OPENING DAY
• Please escort your daughter(s) to Door #6 on the Baggage Claim Level at 2:00 pm**. Camp WeHaKee staff will be there to meet campers. Please do not drop off campers or leave them unattended. **This time is subject to change. Camp WeHaKee will contact you within five days to confirm the departure time for this bus.
•
• We suggest parking in the Short Term lot and walking to Door #6 (baggage claim level).

CLOSING DAY
• Please pick-up your daughter(s) at the Information Desk on the Ticketing Level at 11:00am. This time is subject to change. Camp WeHaKee will contact you within five days to confirm the departure time for this bus.
• Camp WeHaKee staff will remain with all campers until they have been picked up.

Please provide your daughter with $5 - $10 for one meal stop on each bus trip to /from camp.

USING THE ‘CHICAGO’ BUS
(TO/FROM RIVER FOREST, WINNETKA, MILWAUKEE, MADISON)
• Bus transportation must be reserved through the Camp WeHaKee Office, prior to departure. Cost is $140/one-way or $280/round trip.

OPENING DAY
• Please arrive at least 30 minutes prior to the Departure times indicated for your bus stop location listed below.
• Please escort your child(ren) to the coach bus when it arrives and wait until they are properly checked in.

Location	Address	Departs At:
RIVER FOREST St. Luke School	519 Ashland Ave.	7:00 AM*
WINNETKA Faith, Hope Charity School	191 Linden St. (Hill Rd & Linden)	8:30 AM*
MILWAUKEE Mitchell Park Domes	524 S. Layton Blvd.	10:00 AM*
MADISON Shopko parking lot (garden end)	Northeast of East Town Mall on Zeier Rd.	11:30 AM*
* Departure times are best estimates as delays may occur due to traffic congestion, road construction or weather.   If the bus is more than 45 minutes late, you may contact us at 1-800-582-2267 for available information regarding delays and updated departure times.

CLOSING DAY
• Please plan to arrive at least 30 minutes prior to the Arrival times indicated for your bus stop location listed below.
• PLEASE sign out your child(ren) with THE BUS CHAPERONES before leaving the stop area.

Location	Address	Arrives At:
MADISON Shopko parking lot (garden end)	Northeast of East Town Mall on Zeier Rd.	12:30 PM*
MILWAUKEE Mitchell Park Domes	524 S. Layton Blvd.	2:00 PM*
WINNETKA Faith, Hope Charity School	191 Linden St. (Hill Rd & Linden)	3:30 PM*
RIVER FOREST St. Luke School	519 Ashland Ave.	5:00 PM*
* Arrival times are best estimates as delays may occur due to traffic congestion, road construction or weather.   If the bus is more than 45 minutes late, you may contact us at 1-800-582-2267 for available information regarding delays and updated arrival times.

Please provide your daughter with $5 - $10 for one meal stop on each bus trip to /from camp.

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PROGRAM INFORMATION
ACTIVITY CHOICES
The Activity Card lists the activities available for each camper. Campers should select 15. The camper's top five selections should be ranked 1-5. Upon her arrival, each camper will recieve a schedule of her activities. Every effort will be made to ensure each girl is scheduled into the activities of her choice, but occasionally it may be necessary (for safety or space concerns) to place her in a substitute activity.

Horseback Riding
The horseback riding program includes instruction and trail rides on camp property. Fee for this additional program is $250 per each 2 week session. Campers should list their specific experience in riding so as to help us in making appropriate assignments.

Water Skiing
The water ski program includes instruction and skiing on Hunter Lake for 5 lessons over each two week sessions. Fee for this additional program is $50 per each 2 week session.

Leadership Program
The WeHaKee Leadership Program is available for campers 15 and older! Through servant leadership approaches, learn how to utilize your gifts & talents while leading and motivating others.

Overnight Camping Trip (prior experience is recommended, i.e.overnight tent camping with family, scout group, church, etc.)
Plan a multi-day, off-camp hiking and/or canoe trip . (No extra cost)

Session-Break Day Trips (during session breaks)
Campers attending 4 week sessions will participate in a mid-session off-camp excursion where they will be able to shop, eat, and have fun. Campers are encouraged to deposit an extra $20-$40 in their Trading Post Account to allow them spending money during this event; Campers attending 6 week sessions will participate in two off-camp excursions including trips to Hayward. They are encouraged to deposit an extra $50-$70 for these events. They will be supervised by Camp WeHaKee staff at all times!

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OUR CAMP STORE
This is the camp store where there is no exchange of real $$. A daily snack and beverage is provided at no extra charge as this is included within the camper's tuition. Items such as t-shirts, sweatshirts, stuffed animals, and other souvenirs along with note pads, envelopes and stamps can be purchased at our Camp Store. Prices range from $1 to $30.
• CASH WILL NOT BE ACCEPTED AT OUR CAMP STORE (except by families on opening and closing days).
• Funds should be deposited into your daughter’s Camp Store Account prior to her arrival.
• Any unused balance of this deposited money will be refunded to your daughter at the end of her session.
• Although optional, we suggest the following amounts for Camp Store Accounts:
• $50 for 2-week campers
• $100 for 4-week campers (includes money for off-camp excursions during session break).
• $100-150 for 6-week campers (includes money for off-camp excursions during session breaks).

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CAMPER MAIL
Campers love letters! Email messages are fine, but they are usually read and then discarded. However, the letters and cards our girls receive are some of their most cherished items at camp. They love getting real mail from you, from grandparents & other relatives and friends. We strongly encourage families to write letters as often as one-a-day, at the very least one per week! They’ll love you for it!

Please address letters & packages in the following manner:

CAMPER NAME
CAMP WEHAKEE
N8104 BARKER LAKE RD.
WINTER WI 54896 USA

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CAMPER EMAIL
Please send emails to your daughter through our website (WWW.CAMPWEHAKEE.COM - go to ‘Email Your Camper’ link).

• Make the message ‘newsy’ & informative, just like a letter! Please avoid the ‘one-liners’ whenever possible!
• Emails will be printed and delivered with the day’s mail.
• Please limit email to 1 per day - Thanks! Excessive emails may incur a fee.
• All email messages will be screened for appropriateness.
• Campers do not have computer access and therefore will not be able to reply to your emails - Encourage them to write you a letter, instead!!

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PHONE CALLS
CAMPER PHONE USE – With limited phone lines available, we are unable to provide phone communications directly between families and campers.
• Camp is an ideal place for a camper to grow in her self-confidence and practice her independence in a supportive environment. Camp allows your daughter to discover her strengths by succeeding on her own.
• We know how much you may miss your daughter while she is away - You are always welcome to contact us to see how she is doing. We are happy to visit with her, talk with her counselors and get back to you with a full report!
• In a family emergency situation, arrangements can be made to connect with your daughter.
• Camper use of cell phones is not allowed at Camp WeHaKee.
• Campers do not have access to incoming or outgoing phone calls.

A Word About Homesickness. . . Please avoid telling your daughter she can call home if she is feeling sad or missing home. Simply mentioning this as an option to her will likely increase your daughter's concerns or anxiety. Phone calls usually intensify homesick feelings and increase the camper's potential for leaving camp early. Please know that the directors will contact you immediately if your daughter is having difficulties adjusting to camp, becomes ill or has any other significant issues.

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INTERNATIONAL CAMPER LETTERS
As international mail can sometimes be delayed, we do allow our international campers to have up to 5 letters (per two week session) scanned and emailed to their parents.   Additional scanned letters to parents can be sent at a fee of $3 per page (the fee is deducted from the camper’s camp store account).     This service is only available to campers who parents reside outside of the United States.

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TECHNOLOGY & CAMP
Consistent with our mission to support a positive community of individuals who share and grow together, Camp WeHaKee chooses to limit the use of electronic devices and other technology, yet embraces such technology when it engages campers and staff together in community life and enhances the welcoming environment that is WeHaKee
EMAIL AND INTERNET BASED COMMUNICATIONS – Use of computers and the internet is possible for camp program enrichment that is guided & supervised by camp program staff.   However, unless approved by the Directors, campers do not have access to email, IM services, or other forms of internet based communications while attending Camp WeHaKee.
TELEPHONES & CELLPHONES – Campers are not permitted to have or use cell phones while at camp.   Cell phones brought to camp will be securely stored in the camp office and returned upon departure.   Unless approved by the Directors, campers do not have access to or use of telephones or cell phones while attending Camp WeHaKee.
AUDIO & VIDEO PLAYERS AND RELATED EQUIPMENT – The camp provides the use of audio & video players as an enhancement for program activities as determined by the camp program staff.  Camper use of these items is to be supervised and specifically a part of program.
Camper use of personal audio players (ipods, mp3 players, etc.) is limited to use on the busses to/from camp unless determined otherwise by Camp WeHaKee staff.   Personal video players are prohibited at all times, including on the busses to/from camp.
CAMERAS, CAMCORDERS & OTHER IMAGE CAPTURING DEVICES – The use of cameras is welcomed as a way for each camper to record experiences while attending Camp WeHaKee.   Campers are asked to use them in a positive and respectful manner while at camp or participating in camp related events.
Cameras, camcorders or any other type of image capturing devices are strictly prohibited in restrooms and/or shower houses at anytime(including the taking of pictures or video from outside these facilities of images within through windows, doors or other openings).
Photos, video or other images of Camp WeHaKee or its participants cannot be placed on websites, social networking sites (such as MySpace.com, Facebook.com, YouTube.com, etc.) etc.   The use of images of Camp WeHaKee participants that are used to intentionally embarrass, threaten, or harm others (emotionally, physically or otherwise) is strictly prohibited.
COMUNICATIONS AFTER & BEYOND CAMP – Camp WeHaKee recognizes that campers and counselors develop close, trusting relationships with one another at camp and that these relationships are healthy, wholesome and beneficial to campers and staff alike.  We also recognize that it is natural for campers to want to keep in touch with their counselors after camp.  As an organization, however, Camp WeHaKee can not take responsibility for what may occur as the result of such contact.     

If a parent or legal guardian does not want their camper to be a part of the exchange of such information with a camp staff member, the parent or legal guardian must indicate this intention by providing a written request expressly indicating their intention to limit or prohibit this exchange of contact information. 

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